Presenter Information

Handout Instructions

In this section you'll find the steps and guidelines you'll need to organize and prepare the handouts for your session.

• Brent is available to help you as needed.
•  Please use the information here to prepare for your sessions.
• Jump to section:
  • Submission of handouts 
  • Distribution of handouts at the event
  • Access to session materials on post-event Resources Page
  • What handouts can consist of
  • Testing your handouts for readability
  • Proofing your handouts
  • Formatting handout headers/footers/coverpage
  • Handout file name format and examples

Submission of handouts

• If we do not receive your handout materials by October 1, 2008, YOU are responsible for making copies of your handout materials, and for any related costs including, but not limited to, copy and shipping costs.
   
• All materials MUST be received in electronic format. Please send via email attachment to Brent.
• Send the original files (PPT, DOC, etc.)
  • We will convert your original files to PDF
  • Do NOT send PDFs of your session materials!

Distribution of handouts at the event

• Handouts will be duplicated on paper for distribution at the event, and in electronic format for distribution on the event Resources Page.

Access to session materials on post-event Resources Page

• Concurrent session materials will be posted on the DevLearn 2008 Event Resources Page
• All handouts received before November 10, 2008 will be posted on the event Resources Page for access by registered attendees before the event
• Any handouts received after the date of November 10, 2007 will be posted on the Event Resources Page shortly after the event
• Pre-Conference session materials will NOT be posted on the Event Resource Page
• If you do not have handouts for your session, please notify Brent by October 1, 2007

What your handouts can consist of:

• Your handout materials can include reproductions of overhead slides, exercises, resource lists, job aids, cheat sheets, bibliographies, etc.
  • We encourage you to submit more than just a PowerPoint presentation containing only bullet points.
  • We also encourage you to limit your use of PowerPoint, and think about ways you can engage the audience to enhance the learning experience.
  • Use the file format that best supports your presentation content.

Testing your handouts for readability

• If you are using PowerPoint, note that
  • Presentations will be formatted six slides per page, unless otherwise specified.
  • Test the readability of your handout materials by printing them three to a page, and then making a photocopy. If the text and graphics are still legible, then there will no problems reproducing them. If they are not clear, you may want to adjust your design, font size, and/or graphics.
  • You can also call to arrange fewer or more slides per page.
  • Do not use black, or dark, intense colors, as background colors for your handout slides. White backgrounds photocopy the clearest.
  • You may use colored or black backgrounds in your slides for your session presentation.
• If you are using graphs or charts in your presentation:
  • We recommend, for the hardcopy, that each data series be represented with various patterns rather than colors or shades of gray, because patterns make a cleaner, easier-to-read photocopy reproduction.
  • Some dense graphics, photos, or pictures may not copy well when printed on a black and white printer.
  • Please test these graphics also to ensure they can be read.

Proofing your handouts

• You are responsible for getting permission to reproduce any copywritten material that is included as part of your handout materials.
• You are responsible for spell checking your materials, and for also checking for accuracy in any samples, programming code, formulas, etc.

Formatting handout headers/footers/coverpage

• We will format your handout(s) with headers, footers, and page numbers.
  • Please contact us to discuss any special formatting that you may require.
• We will then PDF all of your documents, and combine them into one file
• We will also put a cover page on your handout
• Because we need your complete handouts in advance in order to make copies,
  • It is critical that you supply your handouts by the deadline indicated!
    Click here to view the important due dates.
  • If for any reason you cannot meet the deadline, contact Brent Schlenker by phone: 602.368.2967 or email Brent  

Handout File Name Format

EDC08-###-NAME-A.EXT
EDC08  = the code for DevLearn 2008
### = the session number such as 401. Note that pre-conference workshops are numbered P1, P2, P3, etc... and the symposiums are numbered S1, S2, S3, etc...
NAME = the last name of the presenter(s)
A = the sequence of files if you are submitting more than one file
EXT = the file extension 

FOR EXAMPLE

• EDC08-999-Smith.PPT 
  • Would translate into session 999 presented by speaker Smith. There are no co-presenters, and there is only one handout that is a PowerPoint file.
• EDC08-999-Smith&Jones.PPT 
  • Would translate into session 999 presented by speakers Smith and Jones. There is only one handout, and it is a PowerPoint file. 
• EDC08-999-Smith-A.PPT
  EDC08-999-Smith-B.DOC
  EDC08-999-Smith-C.PPT
  • Would translate into session 999 presented by speaker Smith only. There are three handouts: Two PowerPoint files, and a MS Word Document.