Lessons from a Year of Explosive Virtual Event Growth: Dos, Don’ts, and OMGs

Conference Archive

Learning Solutions Conference & Expo 2017 - March 23, 2017

Kristen King

Manager, Virtual Solutions
Advocates for Human Potential

Joe Manney

Virtual Learning Assistant
Advocates for Human Potential

What do you do when your organization goes from doing just a handful of webinars here and there to an average of more than one virtual event a day, spanning over a dozen project teams—in just a few months? How do you acquire the platform, find the people, and build the processes to meet rapidly growing demand? A team at Advocates for Human Potential figured it out along the way.

This session will explore how the organization pulled it off when demand for virtual events more than tripled over the course of a few months—from the early weeks and months of operating in silos with inadequate tools, to scrambling to find willing event production staff among existing employees. You will see how they learned through trial and error to successfully establish a virtual solutions function, and slowly but surely built a cohesive, scalable process and team.

In this session, you will learn:

  • How to minimize event risk despite inadequate staffing or limited platforms
  • How to identify supporters and team members who can help share the load
  • How to bridge the gap between technical expertise and content expertise
  • Tips for building an effective event process
  • How to demonstrate your value to gain support in the organization

Novice to intermediate designers, developers, and managers.

Technology discussed in this session:
Adobe Connect, Adobe Connect Event Management, integrated audio, phone and VOIP audio, general collaboration and messaging tools, general calendar tools.


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