Due Dates for November 6 & 7 Online Conference

Confirm your commitment by submitting your presenter agreement
Complete and submit the 2019 eLearning Guild Online Events Presenter Agreement.

due by
8-21-19

Schedule first preparation session with your coach
Your speaker coach is here to help you! You will receive an email introducing you to your speaker coach/host. Please schedule your first meeting with your coach/host where you will discuss your presentation and the coach/host will familiarize you with the technology and requirements.

due by
9-6-19

Please use a good technical set-up
  • Online Events use primarily Voice-over-IP audio (not a conference call).
  • Please use the best USB headset available to you. Quality matters!
  • Please use a wired connection to the internet.
  • Please use a good quality computer.
Due by first
prep session
Submit your session title and description
Your 200 – 250 word session description will be available from the event page. This description includes:
  • One paragraph that describes the issue you will discuss
  • One paragraph that describes how your session will address that issue
  • 3 – 6 short objectives that complete the phrase: “In this session, you will learn:”

Completed

Review your biography
  • Your 50 – 100 word biography will be posted on the website. We developed this bio from the information you provided.
  • This bio can include information about you, your education, your experience, or your interesting projects.
  • Your bio should not list your company’s products or services.
  • If you need to make edits to your bio, please send your updates to Karyn Gleeson as soon as possible.

Please review now

Email your photo
  • If we do not have a current photo of you already, please email Karyn Gleeson your photo in jpg, gif, or png format. We will use this both for the website and intro slides.
  • Name the file Lastname_Firstname.jpg (or .gif or .png). For example, Smith_Mary.jpg.

Completed

Learn more about Adobe Connect

Please review now

Meet with your coach to prepare your content and session room
Work with your speaker coach:
  • Schedule your one-on-one prep time with your coach to prepare for your online session.
  • Your technical set-up is crucial and will require a wired internet connection, a good quality USB headset, and a quiet place from which to present.
  • Prepare your materials including creating polls, uploading files, and testing audio in Adobe Connect. There are many requirements for materials including; types of files, file sizes, and fonts used to name a few. Your coach will review with you the requirements.
  • Because speakers have varying skills and needs, the amount of prep time will vary.
  • Leverage Guild publications, research reports, and other curated content that you might find helpful for your presentation.
  • View the best practices for sharing PowerPoint files in Adobe Connect.
Most speakers, even seasoned professionals, require two to three 30 – 60 minute sessions to finalize the session and technical details.

due by
9-13-19

Subsequent prep dates determined by you and the speaker coach

Participant materials (handouts) due to your coach
  • Email all materials to your coach.
  • Please provide a handout to be used by attendees. Handouts can simply be your PPT slides or you can post job aids, sample files, worksheets, and so on.
  • Please embed all the fonts in your documents, before you send them, to ensure the documents appear as you wish for everyone.
  • Name the file using the event code, session number, your last name, and file version. For example, OLC1911_201_Smith_V1.doc.
  • We will format your handouts with a cover page and convert your files to PDF (unless you specify otherwise); and post your handouts on the Event Resource Page and in our Online Events Archive.
Due by Tuesday,
10-29-19

Event code=
OLC1911
Final prep session (dress rehearsal or walk-through)
  • Schedule a time for your final prep session with your coach by this date.
  • Ensure all equipment and files look and behave properly.
  • Confirm roles and responsibilities for all activities and tasks.
  • Flag any typos or errors to edit before the final files are loaded.
  • Name the file with your slides using the event code, session number, your last name, and file version. For example, OLC1911_201_Smith_V1.ppt.
Due by Tuesday,
10-29-19
Presentation materials finalized
  • Load or email to your coach final versions of all presentation files (slides, samples, and demos).
  • We cannot accept changes after this date.
Due by Tuesday,
10-29-19
Online room set—audio check
  • Your coach will finalize the room setup to ensure that all final files are loaded, and that layouts and polls are properly set for your session.
  • Log in to test your audio and Internet connection from the location and computer you’ll present from on the day.
  • You may also schedule a final walk-through of content and/or technical steps.
Due by Monday,
11-4-19
Online event
NOTE: Your login will give you access to the Adobe Connect room for this event. Your coach/host will provide you with the URL.
  • Join YOUR session at least 30 minutes before start time, or as agreed upon with your coach/host.
  • Your speaker coach/host will log in with you to test your audio and answer any last-minute questions.
  • Have fun presenting!

Wednesday
11-6-19

&

Thursday 11-7-19

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