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DemoFest Frequently Asked Questions
- What is DemoFest, and how is it structured?
- When is DemoFest?
- Is DemoFest unique to eLearning Guild events?
- How is DemoFest different from the expo?
Submitting to Participate
- Do I have to give a formal presentation?
- Who can submit to participate?
- Do I need to be a registered DevLearn attendee to participate in DemoFest?
- Can someone help me present my project?
- What types of projects can be submitted?
- What is NOT eligible for DemoFest?
- Can vendors of eLearning products or custom development services participate?
- Are supplemental materials allowed to be displayed and/or distributed during DemoFest?
- Can DevLearn event speakers participate?
- When can I submit my project? How do I submit?
- Can I enter multiple submissions?
- What are the criteria for acceptance?
- How do I know whether my project has been accepted?
- Will you send me more information if I am accepted?
- What technology do I need to conduct my presentation?
Competition and Awards
What is DemoFest, and how is it structured?
DemoFest showcases learning solutions of a technical nature designed to meet the needs of actual learners. This event offers you an amazing opportunity to see a wide variety of learning solutions to organizational challenges and to talk to the designers and developers about the tools, technologies, and processes they used to build them.
DemoFest is arranged with a table for each project being shown. The developers and/or designers of projects will be available to demonstrate their applications and discuss the designs, technical aspects, implementation processes, and other issues concerning their projects. You can expect a fun and highly interactive event that will give you up-close and personal exposure to dozens of examples ranging from virtual reality to mobile, video, and performance support, as well as simulations and eLearning courses. Upon arriving at the event, you will receive a detailed map to the DemoFest projects, and you may visit any, or all, of the tables. You can expect to see dozens of solutions that will awe and inspire.
When is DemoFest?
DemoFest will be held Thursday, November 17, 2016, from 4:00p to 6:00p.
Is DemoFest unique to eLearning Guild events?
Yes, DemoFest is unique to The eLearning Guild. DemoFest offers you the opportunity to share your knowledge and expertise, as well as to learn from the trials and successes of your peers.
How is DemoFest different from the expo?
DemoFest is NOT a vendor product showcase where you see features of a tool. It is a place to view actual learning solutions or works in progress demonstrated by those who designed and/or built them. Also, unlike poster sessions at other conferences that are usually made up of cardboard and paper displays, DemoFest offers you the opportunity to see the projects, talk to the developers, and interact with the solutions.
Submitting to Participate
Do I have to give a formal presentation?
No, this is a fun and casual event. You will be at your table with the device(s) needed to showcase your project, such as your mobile device and/or your laptop demonstrating the software used to create the solution. You will simply demonstrate and discuss your project and answer any questions. We ask that you do not prepare any handouts or slides, nor submit any handouts for publication. You are only required to answer some questions on the submission form, which we incorporate into the DemoFest description available on the mobile app.
Who can submit to participate?
Anyone who is a registered full-conference attendee of the DevLearn Conference & Expo and who has participated in the design or development of an innovative learning solution/project can submit an application to participate. This includes conference attendees, speakers, and exhibitor staff. Note that Expo+ attendees are not eligible to submit a project for DemoFest.
We are looking for a wide variety of projects and for people who are willing to talk about their challenges, and solutions to, in creating learning experiences. DemoFest is your opportunity to show your project and get recognition, insights, and feedback. It will be a fun and collegial experience as you expand your learning and professional horizons.
Do I need to be a registered DevLearn attendee to participate in DemoFest?
Yes. Every DemoFest participant must be a registered full-conference attendee. If your submission is selected and you have not registered, you will be asked to do so as a condition of your acceptance. If you are not a fully registered DevLearn attendee 10 days prior to the event, your submission may be pulled.
Can someone help me present my project?
Yes! You may have one co-presenter at your table to assist in demonstrating your project. Be sure to add your co-presenter’s name and contact information on the submission form. Only the presenters on the original submission will be accepted as demonstrators; no substitutions will be allowed. Please note that your DemoFest co-presenter must also be registered as a full-conference attendee.
What types of projects can be submitted?
Any type of tech-supported solution that serves to address a learning and performance topic is eligible. You must provide us with a link to download and/or review your project or mobile app.
What is NOT eligible for DemoFest?
- Demonstrations of products or their features are not eligible.
- Products or applications in beta or other phases of development are not eligible.
- Courses or apps that are sold by the demonstrator’s company are not eligible—for example, a course on how to use X tool or a course on sales techniques, etc. However, if this course was built for a specific organization and is used only by that organization, then it could be submitted.
- DemoFest is NOT about demonstrating learning technology products or platforms. It is about demonstrating the projects or solutions created with those products.
Vendors of learning technologies who wish to demonstrate their products or services should contact Cheri Lynch to inquire about exhibiting on the expo floor, presenting product stage sessions, and other marketing promotional opportunities.
Can vendors of eLearning products or custom development services participate?
YES! Please refer to the question “Who can submit to participate?” above for requirements.
If you have a client who has used your tools or services, you may want to encourage that client to participate in DemoFest, and by association your product or services will be showcased. Your client must be a full-conference registered attendee in order to participate in DemoFest.
Note that DemoFest is not intended as an opportunity to sell your products or services! DemoFest is designed for peers to share their projects with peers. Anyone who is actively marketing or selling during DemoFest will be asked to leave. Also, note that your submission must be for ONE example, not multiple examples using the same tool. Choose the ONE example that best illustrates your work. It is vital that your submission show how your solution solves a specific learning need.
Are supplemental materials allowed to be displayed and/or distributed during DemoFest?
No. DemoFest is a place to showcase the work of the eLearning Guild community. It is not a place to promote products and services. No materials are permitted other than the equipment or materials needed to effectively demonstrate your project. All equipment and materials must be able to fit onto the demonstration table.
You may bring standard business cards with you (3.5”x2”) and provide them to attendees if they ask for one.
Can DevLearn event speakers participate?
Yes, DevLearn speakers can participate in DemoFest.
When can I submit my project? How do I submit?
The submission deadline was Friday, October 14. We are no longer taking submissions for DevLearn 2016 DemoFest.
Can I enter multiple submissions?
No. You are limited to one entry per person. However, members of your team may also submit a different project.
What are the criteria for acceptance?
Criteria for acceptance are:
- Complete entries submitted by October 14
- Demonstrators must meet the registration criteria listed above
- One entry per person
- If the number of entries exceeds the available slots, the most innovative examples will be selected for inclusion in DemoFest
- If the number of entries exceeds the available slots, companies may be limited to one slot
- Entries cannot be marketing- or sales-focused or be demonstrations of tools or tool features
- When at all possible, we will try to get a balance of vendor and non-vendor demonstrations
How do I know whether my project has been accepted?
Shortly after submitting your project, you will receive an automated email containing the details of the submission and confirming its receipt. If your submission does not meet our requirements, we will provide you feedback and the opportunity to re-submit your project. We will respond to all submissions at the end of October.
Will you send me more information if I am accepted?
If your program is accepted, you will be sent complete instructions on set-up times, technical options, etc., in advance of the event.
What technology do I need to conduct my presentation?
- Your own laptop and/or mobile device.
- External speakers. We strongly recommend that you provide your own external speakers rather than rely on your onboard laptop speakers for sound.
- Fully charged device battery. Individual tables will NOT be wired for power—we strongly encourage you to fully charge your device’s and/or computer’s battery so you can demonstrate for the full two hours.
- Courses/programs loaded on your devices. Wireless Internet will be available, but we encourage you to load your course/program onto your laptop hard drive, a CD, or a USB drive and be prepared to run it in case you are unable to make an Internet connection.
Competition and Awards
Is this a competition? How will winners be selected?
This is the industry’s only true “people’s choice” award. DemoFest is designed to be fun and engaging and to provide recognition for those showing their work. Rather than having a panel of experts, DemoFest allows your peers to vote for their favorite programs.
One winner will be selected from each DemoFest category. In addition, there will be vendor and non-vendor best of show winners selected. There may also be other special awards.
The vendor and non-vendor category definitions are:
- Vendor: The project was built by a person who works for a company that provides eLearning, mobile, and/or video training products or services, custom learning solutions, or consultation as the main source of revenue for the company. This category includes individuals who provide consulting services.
- Non-vendor: The project was built by a person who works for a company that does not provide eLearning, mobile, and/or video products, services, or consultation as its main source of revenue. This category includes government and military organizations, academic organizations, not-for-profit learning organizations or associations, and internal corporate training departments.
In the case of a vendor building a course with a client, you may list this in the non-vendor category, provided the client is co-presenting.
Winning projects will be recognized at the end of DemoFest and will be featured in a DemoFest highlights webinar, which will take place after the event.