Important Due Dates

By May 15

Email your photo

If you haven’t submitted a photo to the Guild, please do so.

  • Email your photo to Juli Balding.
  • Photos must be in color, formatted to be a minimum of 300 dpi, 4”X6” and in TIFF, JPEG, or PNG formats.
  • Name the file “Lastname_Firstname.jpg” for example “Kelly_David.jpg”.
  • It will be formatted and used on the event website and in other event materials.

By May 15

Review session description and speaker bio

  • Your session description and speaker bio will be online at the event website.
  • Review and verify session description and speaker bio.
  • Send any minor edits to Juli Balding.
    • Copy and paste edited information from the website to a Word doc.
    • Use the MS Word “track changes” option when editing, or indicate your edits with bold red text.
  • Edits may be modified to meet Guild Standard Practices.

By May 17

Confirm your Audio/Visual needs

  • If you have special needs for your session, it is your responsibility to contact Juli Balding by this date. You will receive an email about 2 weeks prior to the date which will give you the opportunity to submit this information.
  • Session rooms will have the following:
    • Theater style seating with a head table to present from.
    • One(1) HD LCD projector with HDMI input
    • One(1) Projection screen 16:9 Aspect Ratio
    • Wireless Internet connectivity
    • Speakers for your laptop
    • One (1) flipchart
    • NOTE: Microphones are ONLY available in large rooms.

SPECIAL NOTE FOR ALL PRESENTERS: The A/V company provides HDMI connection projectors. If your device has a VGA output connection please advise us. For slide decks: Projectors will be able to accommodate slides in both 16:9 format. The resolution of screens will be 1920x1080. Any requests for specialized adapters must be done in advance of the conference.

By May 31

Morning Buzz topics due

  • Morning Buzz run Wednesday – Friday, 7:30a – 8:15a
  • Suggested topics should be discussion based.
  • You would act as the facilitator to keep the conversation moving.
  • These are discussion groups, not formal presentations. As such no audio/visual will be provided in the rooms, and a presentation/materials should not be created.
  • Additional information will be sent out two weeks prior to the deadline.

By June 7

Co-presenters MUST REGISTER AND PAY for the event

  • Please register and pay by this date.
  • Follow the instructions listed on the Speaker Registration Information page.
  • Payment for co-presenters must be received by June 7, 2017, in order to receive the discounted co-presenter speaker rate.
  • If you have any questions about registering, contact Juli Balding at +1.707.566.8990, Ext. 305.

By July 3

Deadline for special room rate at event hotel

  • Please make your hotel reservations by this date.
  • You are responsible for making your own hotel reservations.
  • We recommend you make your hotel reservations as soon as possible, because our hotel room block consistently sell out.
  • Click here for hotel reservation information.

By July 5

Session materials due

  • All materials MUST be received in electronic format.
  • Send via email attachment to Juli Balding.
  • Do NOT send a PDF of your session materials!
  • Send the original files and we will convert them to PDF and insert the event cover page or title slide.
  • Please submit only finalized files.  If you are not able to meet the deadline please contact Juli Balding by or before this date.
  • For information about session materials click here.
  • Materials for sessions will only be posted on the Event Resource page. PDF files only will also be made available through the mobile app.